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10 Best Small Business Printers 2025 in the United States
#1
Winner
Brother MFC-J1010DW Wireless Color Inkjet All-in-One Printer, Duplex Printing, Mobile & Cloud Print, Compact Design, 1.8" Color Display, Works with Alexa
The Brother MFC-J1010DW is a compact all-in-one inkjet printer designed to fit small business needs, especially for offices with limited space. It offers good print speeds, with up to 17 pages per minute in black and 9.5 pages in color, which is decent for everyday business documents but may feel slow for larger print jobs. Print quality is solid, supporting high-resolution color prints suitable for reports and presentations. The 150-sheet adjustable paper tray and 20-page automatic document feeder provide versatile paper handling, reducing the need for frequent refills and enabling easy multi-page scanning or copying.
Rating
10.0
Chosen by1,272
Print Speed
Print Quality
Paper Handling
Most important from
7579 reviews
#2
Canon MegaTank G3270 All-in-One Wireless Inkjet Printer. for Home Use, Print, Scan and Copy,White
The Canon MegaTank G3270 is a wireless inkjet all-in-one printer designed primarily for home and small office use. It stands out for its super low running costs thanks to refillable ink tanks that can print thousands of pages before needing a refill, which is great if your business prints a lot but wants to save on ink expenses. It offers decent print speeds—up to 11 pages per minute in black-and-white and 6 in color—which is adequate for light to moderate daily printing but might feel slow if you regularly print large volumes.
Rating
10.0
Print Quality
Paper Handling
Connectivity Options
Most important from
3764 reviews
#3
Canon PIXMA TR4720 All-in-One Wireless Printer, Home Use with Auto Document Feeder, Mobile Printing and Built-in Fax, Black
The Canon PIXMA TR4720 is a compact all-in-one printer suitable for small businesses needing basic printing, scanning, copying, and faxing. It offers decent print speeds of about 9 pages per minute for black-and-white and 4.4 for color, appropriate for light to moderate workloads. Print quality is solid, supporting sharp text and vibrant colors up to 4800 x 1200 dpi, making it a good option for standard documents and occasional photos.
Rating
9.8
Print Quality
Connectivity Options
Additional Features
Most important from
13272 reviews
Top 10 Best Small Business Printers 2025 in the United States
#1
Winner
10.0 score
Brother MFC-J1010DW Wireless Color Inkjet All-in-One Printer, Duplex Printing, Mobile & Cloud Print, Compact Design, 1.8" Color Display, Works with Alexa
Brother MFC-J1010DW Wireless Color Inkjet All-in-One Printer, Duplex Printing, Mobile & Cloud Print, Compact Design, 1.8" Color Display, Works with Alexa
Print Speed: 17 ppm black, 9.5 ppm color
Print Quality: 6000x1200 dpi Windows, 3600x1200 dpi Mac
Paper Handling: 150-sheet tray, 20-page document feeder
Connectivity Options: Wi-Fi, USB, Ethernet, mobile/cloud, Alexa
Duplex Printing: Automatic two-sided printing
Cost of Consumables: Budget ink; costs vary with use
Additional Features: 1.8-inch display, ADF, borderless, fax, scan
Chosen by 1272 this week
Canon MegaTank G3270 All-in-One Wireless Inkjet Printer. for Home Use, Print, Scan and Copy,White
Canon MegaTank G3270 All-in-One Wireless Inkjet Printer. for Home Use, Print, Scan and Copy,White
Print Speed: 11 ppm B/W, 6 ppm color
Print Quality: 600x600 B/W, 4800x1200 color
Paper Handling: Single 100-sheet tray
Connectivity Options: Wi-Fi, USB
Duplex Printing: No
Cost of Consumables: Refillable ink tanks
Additional Features: Copy, Scan, LCD screen
Canon PIXMA TR4720 All-in-One Wireless Printer, Home Use with Auto Document Feeder, Mobile Printing and Built-in Fax, Black
Canon PIXMA TR4720 All-in-One Wireless Printer, Home Use with Auto Document Feeder, Mobile Printing and Built-in Fax, Black
Print Speed: 9 ppm B&W, 4.4 ppm color
Print Quality: 4800 x 1200 dpi
Paper Handling: 100-sheet tray, auto document feeder
Connectivity Options: Wi-Fi, USB, mobile, Alexa
Duplex Printing: Automatic
Cost of Consumables: Easy-replace ink; costs add up
Additional Features: Fax, ENERGY STAR, app control
HP Color Laserjet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Best-for-Office (499Q3F)
HP Color Laserjet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Best-for-Office (499Q3F)
Print Speed: 26 pages per minute
Print Quality: sharp and vibrant
Paper Handling: 250-sheet tray, auto feeder
Connectivity Options: dual-band Wi-Fi, USB
Duplex Printing: automatic duplex printing
Cost of Consumables: high
Additional Features: HP Wolf Security, mobile app
HP Color Laserjet Pro MFP 3301fdw Wireless All-in-One Color Laser Printer, Office Printer, Scanner, Copier, Fax, ADF, Duplex, Best-for-Office (499Q5F)
HP Color Laserjet Pro MFP 3301fdw Wireless All-in-One Color Laser Printer, Office Printer, Scanner, Copier, Fax, ADF, Duplex, Best-for-Office (499Q5F)
Print Speed: 26 ppm
Print Quality: 600x600 DPI
Paper Handling: 250-sheet input, 100-sheet output
Connectivity Options: Wi-Fi, USB, Ethernet
Duplex Printing: Automatic
Cost of Consumables: Original HP cartridges only
Additional Features: Auto Document Feeder, HP Wolf Pro
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Canon Color imageCLASS LBP632Cdw - Wireless Duplex Laser Printer, Single Function, Home Office, Mobile Ready, 22 PPM Color, White
Canon Color imageCLASS LBP632Cdw - Wireless Duplex Laser Printer, Single Function, Home Office, Mobile Ready, 22 PPM Color, White
Print Speed: 22 ppm
Print Quality: 1200 x 1200 dpi
Paper Handling: 250-sheet tray plus single-sheet feeder
Connectivity Options: Wireless, Ethernet, mobile compatible
Duplex Printing: Automatic
Cost of Consumables: Canon Toner 067 cartridges
Additional Features: ENERGY STAR, EPEAT Silver, LCD, App
Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan, Duplex, Mobile, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa
Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan, Duplex, Mobile, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa
Print Speed: 36 ppm
Print Quality: 1200 x 1200 dpi
Paper Handling: 250-sheet input, 50-page ADF
Connectivity Options: Wi-Fi, USB, Ethernet
Duplex Printing: Automatic
Cost of Consumables: Up to 50% savings on toner
Additional Features: Mobile app, Auto-Duplex, Energy Star
HP Color LaserJet Pro MFP 4301fdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Fax, Best-for-Office
HP Color LaserJet Pro MFP 4301fdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Fax, Best-for-Office
Print Speed: 35 ppm
Print Quality: 600 x 600 DPI
Paper Handling: 300 sheets input, 150 sheets output
Connectivity Options: USB, Ethernet, Wireless
Duplex Printing: Automatic
Additional Features: Scanning, Copying, Faxing, Security
Brother MFC-L8900CDW Business Color Laser All-in-One Printer, Amazon Dash Replenishment Ready
Brother MFC-L8900CDW Business Color Laser All-in-One Printer, Amazon Dash Replenishment Ready
Print Speed: 33 ppm
Print Quality: 2400 x 600 dpi
Paper Handling: 70-page duplex auto document feeder
Connectivity Options: wired, wireless, NFC
Duplex Printing: Yes
Additional Features: USB Host, Cloud Print, 5" Touchscreen
#10
8.1 score
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Buying Guide for the Best Small Business Printers
Choosing the right printer for your small business is crucial as it can impact your productivity, costs, and overall efficiency. When selecting a printer, consider the volume of printing, the types of documents you need to print, and any additional features that might benefit your business operations. Understanding the key specifications will help you make an informed decision that aligns with your business needs.Print SpeedPrint speed, measured in pages per minute (PPM), indicates how quickly a printer can produce documents. This is important for businesses with high printing demands. Printers with speeds of 20-30 PPM are suitable for moderate use, while those with speeds above 30 PPM are ideal for high-volume printing. Consider your daily printing needs to determine the appropriate print speed for your business.
Print QualityPrint quality is measured in dots per inch (DPI) and determines the clarity and detail of printed documents. Higher DPI values, such as 1200 DPI or more, are essential for businesses that require high-quality prints, like marketing materials or detailed graphics. For standard text documents, a lower DPI, such as 600 DPI, is usually sufficient. Assess the type of documents you print most frequently to choose the right print quality.
Paper HandlingPaper handling refers to the printer's ability to manage different paper sizes and types, as well as its paper tray capacity. A printer with multiple trays and a high paper capacity is beneficial for businesses with diverse printing needs and high-volume tasks. If your business prints on various media, such as envelopes, labels, or cardstock, ensure the printer supports these formats. Evaluate your typical print jobs to select a printer with suitable paper handling capabilities.
Connectivity OptionsConnectivity options include USB, Ethernet, Wi-Fi, and mobile printing capabilities. These options determine how you can connect and send print jobs to the printer. Wi-Fi and mobile printing are convenient for businesses with multiple users or remote work setups, allowing printing from various devices. Ethernet connections are reliable for stable, high-speed network printing. Consider your office setup and how you prefer to send print jobs when choosing connectivity options.
Duplex PrintingDuplex printing allows a printer to automatically print on both sides of a sheet of paper. This feature is important for businesses looking to save on paper costs and reduce their environmental footprint. Automatic duplex printing is more efficient and convenient than manual duplexing. If your business frequently prints double-sided documents, such as reports or booklets, a printer with automatic duplex printing is a valuable feature.
Monthly Duty CycleThe monthly duty cycle is the maximum number of pages a printer can handle in a month without experiencing wear and tear. This spec is crucial for ensuring the printer can meet your business's printing demands. For small businesses with moderate printing needs, a duty cycle of up to 10,000 pages is typically sufficient. For higher volume printing, look for a duty cycle of 20,000 pages or more. Estimate your monthly print volume to choose a printer with an appropriate duty cycle.
Cost of ConsumablesThe cost of consumables includes ink or toner cartridges, paper, and maintenance kits. This ongoing expense can significantly impact your overall printing costs. Laser printers generally have higher upfront costs but lower per-page costs, making them suitable for high-volume printing. Inkjet printers may have lower initial costs but higher per-page costs. Consider the long-term costs of consumables based on your printing volume and budget to select the most cost-effective option.
Additional FeaturesAdditional features such as scanning, copying, faxing, and security options can enhance the functionality of your printer. Multifunction printers (MFPs) that combine these features can save space and improve workflow efficiency. Security features like user authentication and data encryption are important for protecting sensitive information. Identify which additional features are essential for your business operations to choose a printer that offers the right combination of functionalities.